Before entering the export market, you have to register as an Exporter at the Department of Trade and Industry to get an Exporters Code. This Exporters Code will be used to clear your goods through Customs. It is advisable to prepare an export strategy where you consider your target markets and plan your marketing strategies. Understand all costs involved, such as promotional costs, export financing, logistics, insurance, modification of your product to comply with regulations and standards in the destination country, packaging and labelling, warehousing, etc. Pricing will be different for every export market, and can be a crucial element in the negotiations. Include Incoterms in your quotation to ensure that there is a clear understanding between you and your customer about who is responsible for which portion of the logistic costs. Be aware of exchange rate risks and regulations applicable to your export.

The International Trade Administration Commission (ITAC) (http://www.itac.org.za/) can assist you with import applications to other countries. They are knowledgeable of the latest international agreements such as the Montreal Protocol on Substances that Deplete the Ozone Layer, the Basel Convention on the Control of Transboundary Movements of Hazardous Wastes and Their Disposal, and the 1988 UN Convention Against the Illicit Traffic in Narcotic Drugs and Psychotropic Substances. The import and export control measures or restrictions are limited to those allowed under the relevant World Trade Organization (WTO) Agreements.

Export rules and regulations

It is prohibited to export certain goods from South Africa, and you need to apply for an export permit from the Department of Trade and Industry to export certain products.

Cost Structure

The final delivery price of your goods in the destination country will impact the competitiveness of your product. Choose an Inco Term which works best for you.

Export Control Regulations

  • Controlling Authorities:

    Certain export control measures are exercised to comply with the provisions of the international agreements. It is also prohibited to export certain goods from South Africa, such as spent batteries and spent electric accumulators. Some other products subject to export control measures include:

    • Precious stones, such as Tiger’s Eye and Sugulite
    • Ferrous and non-ferrous waste and scrap
    • Used motor vehicles

    Controlling Authorities for Exports from South Africa include:

    • The Department of Agriculture, Forestry and Fisheries
    • The International Trade Administration Commission of South Africa
    • The Department of Mineral Resources
    • The Department of Health
    • The Department of Energy
    • The South African Police Service
    • The Department of Environmental Affairs.
  • Export Permits:

    • An export permit is only applicable to goods specified in the permit. The permit may not be transferred in any manner by the holder thereof and may not be used to benefit anyone not referred to in the permit.
    • Export permits are valid for a maximum period of six months from the date of issue, or for a shorter period if indicated on the permit.
    • An export permit does not absolve the exporter from any other legal obligations when exporting goods from South Africa.

    According to the Government Gazette dated 10 February 2012, an export permit is not required for the following goods:

    • Goods landed for transit through the RSA;
    • Personal effects (excluding motor vehicles) for personal use by a person leaving South Africa permanently;
    • Goods (excluding motor vehicles) exported as bona fide gifts at own cost by a natural person in South Africa to a designated person living outside the common customs area;
    • Samples of no commercial value;
    • Goods imported into South Africa for repairs or maintenance, to be exported to the original consignor after such repairs or maintenance;
    • Vehicles imported as new into South Africa or against a valid import permit and then exported to any member of SACU
  • Cost Structure:

    The final delivery price of your goods in the receiving country will impact the competitiveness of your product in the destination country.

    The following factors will impact your bottom line:

    • Are you sourcing raw materials locally or from abroad? Locally sourced raw materials will benefit your export pricing as the South African Rand has deteriorated against major currencies, but if you are importing the raw materials, you may lose your competitive edge.
    • Is your manufacturing facility capable of increasing productivity and is there room to improve efficiency?
    • What is the value of your product? The lower the value, the more sensitive the product is to changes in the international market.
    • What is the proportion of your costs do you allocate for logistics? Is there a possibility that you can negotiate better shipping terms because of high volumes?
    • Establish the Tariff Heading for your product and research applicable Customs Duties and other taxes in the destination country.
  • Market potential:

    Research the market to ensure that there is a need for your product before trying to sell your product in another country. If you are already meeting a need in the domestic market, chances are that the same needs exist elsewhere. Understand rules and regulations in the destination country, and consider the cost en feasibility of any required adaptions to your product beforehand. Another country may, for example, stipulate language used on labels and in manuals, safety features in electrical equipment, etc.

    Do a thorough calculation of your cost structure and ensure that all direct and indirect costs are included in the price structure. Research existing competitors in the market and look for advantages and disadvantages your product has over the competitor’s product. Look for possible substitutions for your product and ensure that your product is the preferred product. Check your manufacturing licence and existing patents (if applicable) for possible limitations to export to other markets.

Documents required to Export from South Africa:

Stress-free exporting is all about thorough research and the correct paperwork. If you are unsure, talk to your freight forwarder. They work with exports every day and can advise you and answer most of your shipping-related questions. 

  • Exporters Code
  • Detailed Commercial Invoice (Not Pro Forma Invoice)
  • Detailed Packing List
  • Export Permit (If applicable)
  • Material Safety Data Sheet (for Hazardous Goods)
  • Euro 1 certificate (when applicable)
  • One original copy of the marine insurance, if claims are paid out in South Africa

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